How the organization behind Tomorrowland orchestrates its magic with project management tool monday.com

About WEAREONE.world

What started as a small music festival in Boom has grown into a global entertainment powerhouse. Twenty years ago, brothers Manu and Michiel Beers launched the very first Tomorrowland. Out of that success came WEAREONE.world – the creative force and organization behind the festival today. With a team of over 300 people spread across Belgium, France, Brazil, and Ibiza, they bring to life unforgettable festivals, shows, music, design, and storytelling every day.

International growth and creative expansion

WEAREONE.world’s vision extends far beyond organizing events. They’re creating a global community where people connect not only through festivals but also via radio, livestreams, social media, documentaries, fantasy novels and much more. Always pushing the boundaries of creativity and experience, the team continuously explores new territories both creatively and geographically, fueled by a worldwide outlook and a spirit of collaboration.

"monday.com has helped us streamline our internal processes and improve collaboration across different teams. We are very pleased with the results and highly recommend monday.com to any organization looking for a reliable and versatile project management tool."

Debby Wilmsen

PR and Spokesperson

Streamlining efficiency behind the scenes with project management tool monday.com

To manage all their creativity and international ambitions effectively, a structured approach is essential. That’s why WEAREONE.world partnered with Tryve to implement monday.com. This project management tool is now used across multiple business units with one clear goal: better visibility, improved collaboration, and smoother communication.

“At WEAREONE.world, we rolled out monday.com across our various business units to meet the unique needs of each team member,” the organization explains. “Everyone uses monday.com in a way that fits their specific requirements, allowing for flexible yet efficient workflows.”

One tool, many teams

WEAREONE.world is a diverse organization made up of six major business units: Festival and Events, Music, Experiences, Leisure, Products and Fiction. These are supported by central departments such as Marketing, Finance, HR, Legal, IT and Partnerships. They also have physical hubs including a warehouse and studio in the Rupel region, the Lab of Tomorrow in Boom and dedicated teams in São Paulo, Alpe d’Huez and Ibiza. All these parts work closely together. Almost everything is developed and executed in house. Thanks to monday.com they maintain control over schedules, budgets and creative processes throughout the year.

Artist management

For WEAREONE.world, the true strength of monday.com lies in its versatility. The tool is used not just for big-picture planning but also for very specific team processes.

For example, the Tomorrowland team manages the entire artist management process through monday.com. This includes communication with artists and agencies as well as scheduling who performs when and on which stage. All contractual and practical arrangements are also tracked within the platform.

Radio planning

One World Radio uses monday.com to manage its entire radio schedule. From weekly shows like the ‘Tomorrowland Top 30’ and ‘Friendship Mixes’ to special themed broadcasts such as International Women’s Day.

Since the radio team works across different time zones and often collaborates with freelance hosts, clear coordination is essential. monday.com provides the structure and visibility needed to keep everything running smoothly.

Content creation

The demand for internal content at WEAREONE.world is extremely high. Almost every department relies on the in house creative team which consists of 43 specialists skilled in show design, video, graphic design, 3D modeling and more.

What often causes frustration in many creative organizations – unclear or incomplete briefs – is handled efficiently here. WEAREONE.world uses monday.com to streamline creative requests and automatically assign the right person to each task. This creates a clear process for tracking and follow up, helping maintain high quality and clear accountability even in a fast paced and complex creative environment.

Better internal and external communication

The organization works with an extensive network of suppliers and external partners. Coordination is just as crucial there. monday.com has become deeply integrated into their workflow and serves as the central platform for managing projects. The tool connects seamlessly with other solutions like Microsoft Teams and Smartsheet, helping keep everyone aligned both internally and externally.

“Internally, we use monday.com to create detailed briefs and timelines that form the foundation for communicating with our external partners. This allows us to manage projects more effectively and ensures everyone is always up to date,” the organization explains. “It saves us countless emails and keeps to-do lists and approval workflows current at all times.”

Conclusion

At WEAREONE.world creativity, experience and organization go hand in hand. By integrating monday.com as their project management tool into daily operations, the organization has gained greater control over complex processes from creation to coordination. In an international environment where diverse teams collaborate on ambitious projects, the tool offers the perfect balance between flexibility and structure. This allows WEAREONE.world to continue creating its global magic without compromising on quality or innovation.