Standmark efficiently manages 250+ projects with monday.com
- Overview of 250+ projects
- Centralized client & location info
- Financial tracking
About Standmark
First impressions count, and Standmark knows how to make them memorable. Specializing in exhibition stands and interior design, the company delivers over 250 stands and numerous interiors for stores, showrooms, and museums each year. With thoughtful customization and practical execution, Standmark ensures its clients always stand out.
Custom interiors and stands
Organizing exhibition stands and interior projects takes careful planning and attention to detail. For the past three years, Sam Vandierendonck has led Standmark, working with his team to manage projects from start to finish, from winning contracts to completing the final delivery. He believes that the key to every project’s success is close collaboration between everyone involved.
From design to delivery
Every project requires careful planning, from printed fabrics and logos to touchscreens, catering, and large LED screens, all of which must match the stand’s design. The process starts with a clear design and a detailed technical plan, which is then coordinated between Standmark’s workshop, warehouse, and external partners. Client materials and rented equipment are collected on time so that everything arrives smoothly on site. All these small, coordinated steps ensure the stand is ready and flawless on delivery day.
Growing need for digitization
“After we acquired Diverso Plus at the start of 2025, our push for digital tools really picked up speed,” says Sam. The team first adopted SharePoint to collaborate more efficiently. While accounting already had a system in place, project and client management was still spread across multiple separate apps.
“With so many new clients, it’s easy to lose track,” Sam explains. “Once you’re at full capacity, you need practical solutions. For me, that means staying on top of everything – knowing who’s working on which project, balancing workloads, setting priorities, and keeping communication smooth.”
- Workflow advisory
- Implementation
Introducing monday.com
At Diverso Plus, one of Sam’s colleagues was already using monday.com, which inspired him to explore the platform and find the right consultant. “I knew from the start that we needed an external partner, otherwise it would all fall on me. Having worked in consulting myself, I understand the value of bringing in someone with the right expertise,” Sam says. That’s how they ended up working with Tryve.
Centralized venue management
With the help of Tryve consultant Dieter Ceulemans, Standmark set up their monday.com system to keep clients, trade show venues, and organizers all in one place. This was a key step, since this information is used across many projects.
“For each venue, we can quickly see details like accessibility, nearby hotels, or where to buy supplies. It’s especially helpful when working abroad. If something changes at the last minute, the team can react immediately and find a furniture or print supplier fast. These lists grow and update naturally as we go,” Sam says.
Each trade show also has its own specific details, such as dates, opening hours, contacts, and marketing or promotional activities. Some events take place at the same location every year, while others travel. By managing trade shows and their venues separately and linking them to the right projects, everything stays organized and easy to use.
From deal to project
In addition to trade show information, all clients are also managed in monday.com. When a project is created, it’s linked to this core data: the client, the venue, and the event organizer. The project starts with a template based on its type (either exhibition stand or interior). A project manager can then be assigned, and the project becomes part of Standmark’s complete project portfolio.
Consequently, it’s clear from the start who is working on each project, where it takes place, and which steps need to be completed. Everything stays centralized and easy for the whole team to follow.
Order list
For each project, an order list is automatically created alongside the task board, covering commonly used materials like paint or carpet.
This makes it easy to see at a glance what still needs to be ordered and what’s already in stock. “I like to think of it like a cupboard with shelves,” Sam says. “It’s better to remove a few shelves you don’t need than to start with one that has none.”
Central overview
“With around 250 projects a year, there’s a lot of data to keep track of. Searching through everything separately just takes too much time,” Sam explains. Thanks to a centralized project portfolio, it’s now easy to get a high-level view of how each project is progressing.
During weekly meetings, the team can instantly see which tasks are done and which need attention. Color coding makes it simple: gray for not applicable, orange or red for items that need follow-up, and green for completed tasks. This keeps everyone clear on the project’s status at all times.
Financial tracking
Standmark also uses monday.com to keep track of project finances and prepare for invoicing. “For each project, we record deposits, final payments, and any extras,” Sam explains. “Having everything in one place makes it easy to track client requests as they come in, so nothing is missed when it’s time for the accounting team to issue invoices.”
Working with Tryve
“monday.com is perfect for keeping things simple. Partnering with Tryve gave us the expertise to get up and running quickly, without wasting time or paying for features we wouldn’t use. If you really want to get the most out of the platform, it helps to have someone who can bring together experience from multiple projects,” Sam says.
Conclusion
By combining experience, precision, and smart digital tools, Standmark has raised its game. With monday.com, the team now has a clear overview of clients, projects, trade show locations, and materials, keeping every project organized from start to finish. Partnering with Tryve brings the expertise needed to maximize the platform and makes team collaboration and communication smoother.
For Standmark, this means growth stays manageable. A single, centralized system ensures work is consistent, projects are tightly monitored, and the team can stay flexible to respond quickly and personally to clients.
Increase your efficiency with Tryve. Contact us today!
- Schedule a call with no commitment.
Increase your efficiency with Tryve. Contact us today!
- Schedule a call with no commitment.
